A CAQH Attestation Reminder is not just paperwork, it is a safeguard that keeps payer systems aligned with current provider data. When information goes stale, the clinic feels it. Schedules tighten, enrollments pause, claims hit friction, the entire flow loses tempo. Credible research on administrative burden shows a steady rise in clerical load across U.S. practices, and the signal is consistent, cut unnecessary steps and teams reclaim time for patient care, see administrative burden in primary care from the Commonwealth Fund for context.
administrative burden in primary care
If you are moving your front office toward a cleaner operating rhythm, the north star is consolidation and automation, one place to see all messages, fewer manual handoffs, predictable cycles for compliance tasks. Platforms such as Solum Health focus on that direction, a unified inbox paired with AI intake automation for outpatient facilities, specialty ready, integrated with EHR and practice management systems, built to deliver measurable time savings. You do not need to change how clinicians practice medicine to get value, you simply make the administrative path less jagged.
What a CAQH attestation reminder is
A CAQH Attestation Reminder is a recurring notice that asks a provider or an authorized administrator to review, update if needed, and certify the accuracy of the profile stored in the CAQH ProView system. The profile contains demographic data, licensure, malpractice coverage, work history, locations, and related details that plans use for credentialing and recredentialing.
Providers must reattest every 120 days. The reminder exists to prevent outdated or unverifiable records from blocking payer access. You can confirm general program details on the CAQH provider site.
CAQH provider site
If a profile is not attested on time, you may see knock-on effects.
1. Plans may not be able to access updated data.
2. Recredentialing timelines can slip.
3. New payer enrollments may stall.
4. Claims workflows can encounter avoidable complications.
How the process works, in plain terms
CAQH ProView serves as a central repository. Providers enter their data once, then participating plans retrieve it with permission. The system sends reminders before the 120 day mark, you log in, review, and complete the attestation. When you submit, the cycle resets. For one provider this is routine. For a multi provider group, cycles overlap, which is why consistent tracking matters.
Step by step, how to complete your attestation
1. Log in to CAQH ProView. Use the provider’s secure credentials. Many organizations centralize this through a credentialing coordinator.
2. Review all profile sections. Confirm demographic information, practice locations, licenses, board certifications, malpractice coverage, hospital affiliations, and work history.
3. Update documents. If a license or insurance certificate has renewed, upload the current version. Expired documents erode trust and slow reviews.
4. Clear validation alerts. Resolve missing fields or inconsistencies before you proceed. Think of this as preflight checks.
5. Submit attestation. Certify that the information is accurate and complete, then note the new 120 day deadline.
If you want reference material to build your clinic playbook, keep a short policy that explains who owns each step, where credentials live, and how exceptions are escalated. For related operational concepts, see secure message archiving policy, multi provider clinic coordination, and AI driven patient communications. Leaders often keep a reading list for managers, the blog and the Solum Health home page can help your team align on vocabulary and guardrails.
Pitfalls that create avoidable work
Missed reminders, the most common root cause. Solve it with a shared calendar, redundant notifications, and a clear owner per provider.
Fragmented credentials, licenses and insurance copies that live on personal drives or email threads. Store them in a shared, access controlled location so updates and attestations do not stall.
Out of date locations or affiliations, even small edits can matter to plans. Build a very short change log process, one place where managers note role changes and new sites, then roll those edits into the next attestation.
Single threaded expertise, when only one staffer knows the process, vacations and turnover create risk. Cross train a backup and keep a one page quick start guide in your knowledge base.
FAQs
How often do CAQH attestation reminders arrive?
They precede the required reattestation every 120 days, which is the standard cadence for keeping profile data current.
What happens if I ignore a CAQH attestation reminder?
The profile can become unavailable to participating health plans, which can delay credentialing, recredentialing, and payer enrollments, and that can ripple into reimbursement workflows.
Does CAQH update my information on its own?
No, providers or authorized administrators must review, update, and reattest. Automatic updates are not performed by CAQH.
Can an administrator attest for a provider?
Yes, many clinics assign a credentialing specialist or administrator to manage profiles, with the right authorization in the system.
Is CAQH attestation required for all providers?
It applies to providers who use CAQH ProView and participate with plans that rely on CAQH for credentialing and data verification.
Action plan for this week
Start by locating your list of clinicians and confirm the next reattestation date for each one. Create two notifications per provider, one a month ahead and one a week ahead, then share the schedule with your credentialing lead and a backup. Confirm where licenses and insurance certificates are stored, then move them into a single, access controlled folder if they are scattered. Use a simple runbook to capture who logs in, who collects documentation, and who escalates exceptions. Finally, reduce the number of places where messages arrive, shift recurring intake conversations into a unified inbox, and pair that with AI intake automation so staff can spend less time chasing reminders and more time closing the loop for patients. You can review the outpatient facilities overview for a concise picture of the front office stack you are trying to build, then share the two page summary with your operations lead.
If you remember nothing else, remember this. Keep the profile accurate, certify on schedule, and make ownership obvious. The rest is detail.
